| Everyone faces problems and confusions while writing an application. Be it applying for job or writing an application to the principal, be it requesting for fee concession or bank statement from the bank, these situations arise in our life now and then. In this guide, read in detail about the entire process of writing an application for different purposes with samples. |
Application Format: An Overview
An application letter is written to seek anything from a specific person or organization, such as a job, entrance to a school or university, an extension of a project or a report, and so on.
One can write an application letter when one asks for something, requests permission, or applies for something. The letter is usually one page long. It might be noted for personal or professional reasons. Additional documents, such as letters of application, may accompany it. Application letters are so much more than simply cover letters; they can also be inquiries or requests.
There are 3 different types of application formats, which are as follows-
- Academic Application Letter
- Job Application Letter
- Personal Application Letter
Application Format: Steps to Follow
The application letter, like any other straightforward letter, begins with planning. Plan the content, choose who will get it, consider the details one should provide, and keep it brief and simple. Assume you are requesting permission from your college professor to retake your microeconomics test. The following is how to write an application-
- First and foremost, write the date.
- Include the professor's name, position, department, and the name of the university.
- You can choose between an internal and an external professor. If he is an external faculty member, include this along with the name of your university. If not, you should still include it to clarify things. Include his contact information.
- After that, continue to the subject line, which reads "Application for Exam Retake."
- In the first sentence, introduce yourself. After that, mention the course name, your name, batch, and program.
- Now explain why you're writing: to obtain a retest on your microeconomics exam.
- The reasons for your exam absence should be explained in the paragraph that follows. Make certain that the justifications are genuine. If you've been sick, provide any medications or appointment records. If you had to travel for personal reasons, including a brief account of the occurrence.
- In the concluding paragraph, request an exemption and a retake of the exam, explaining how this will benefit you.
- Complete your information. Remember to include your contact details, such as your phone number and email address, below.
Application Writing Format: Examples
The following is the application format to write while applying for enrollment-
From, _____________ _____________ _____________
Date:
To, _____________ _____________ _____________
Subject: Application for Enrollment
Dear Mrs./Mr. _______, I am writing to apply for a position in your prestigious organization. I'm a huge fan/admirer/admirer of ______ [mention the club's assets, for example, craftsmanship or music], and I believe that if given the chance, I might be a very valuable member of the gathering. I've been involved in a few relevant meetings in the past [describe your experience working for or contributing to a related group]. I'm also suitable as _____ [mention your skills and talents]. I'd like to request that you review my enrollment application and generously give me the equivalent.
Yours Earnestly, Respects, ______ [Your Name] |
Read more about- Application for Leave.
How to write an application letter to the Principal?
The following format can be used to write the application to the principal-
Receiver's Address [Mention the name of the person being addressed, such as 'The Principal,' followed by the address of the school.]
Date [The date the application is submitted. It aids in the formal documentation of the application.]
Subject [A brief statement that reflects the application's intended purpose.]
Salutation [The addressee is recognized and referred to politely here. If there is any doubt regarding the gender of the person being addressed, write "Sir," "Madam," or both.]
Body of Content [Include your name and class] [Explain the rationale for your application] [Related considerations include the number of days of leave (including dates), the reason for a fee reduction, and so on.] [Humblely express your appreciation to the principal] [Complimentary as a final thank you for the principal's time, understanding, and patience. As a result, the letter is more courteous and therefore more suitable.]
Closing Line [Yours Sincerely, Yours Obediently]
Name of the Sender with Details [Finish the application by including your name, class, section, roll number, and any other pertinent information.] |
Also read more about the- Sick Leave Application.
Application Format: Samples
The following are some of the samples that can be used to write the application-
The Principal ABC School Saket, New Delhi- 110017
December 2nd, 2022
Subject: Application for Medical Leave
Dear Sir/Madam
I'd like to bring to your attention that my name is Ria Kaushal, and I'm a Class XI B student at your school. My doctor diagnosed me with chickenpox and ordered me to rest completely at home for 14 days. I request that you please give me leave for the specified number of days. A copy of the doctor's medical certificate is enclosed.
Thanking You,
Yours Obediently Shivani Sharma Class XI B |
Application Format: Topics
The below are some of the topics for reference of application format-
Application format for Bank Statement
To, The Bank Manager SBI Bank C-Block, Road-2, Delhi,
December 2nd, 2022
Subject: Application for Mobile Number Change
Respected Madam,
We appreciate you opening a savings account at your bank. My account number is 1234567890123456. I'd want to replace my registered cellphone number with 98XXXXXXX90. Please update my cell phone number.
We are Grateful Best Regards |
Application format for Full Fee Concession
The Principal ABC School G.K., New Delhi- 110048
December 2nd, 2022
Subject: Application for Fee Concession
Respected Sir,
With all due respect, I am submitting this application to present myself as a 9th-grade student at your school. Because I come from a low-income family, I am unable to pay my school fees. My father is a low-wage worker who makes only Rs. 30,000 a month. He is the sole provider for his large family, which includes several children. He already pays for my two sisters' schooling, so he cannot afford to pay for my tuition. They, too, go to your school to learn. Academically, I excel, and I consistently rank at the top of my class. I never skip a lesson. I'm enthusiastic about studying and want to further my education. As a result, I respectfully request that you forgo my fee. As a result, I respectfully request that you waive my fee so that I may continue my study. Please consider my situation and assist me in continuing to study carefully; I will never let you down.
Thanking You,
Yours Obediently Prerna Sagar Class IX D |
Application format for Job: What You Should Write in Different Sections?
There are also standards in terms of the components of the letter, from salutation to sign-off, and an outline of how the letter should be composed. Here's a quick overview of the main components included in a job application letter:1
Heading: Your job application letter should always begin with the contact information for both you and the employer named in the heading, which should include: your name, address, phone number, e-mail, followed by the date. If this is an e-mail rather than a paper letter, put your contact information at the end of the letter, below your signature.
Salutation: Greeting Salutation This is your polite way of addressing the letter. Probably the most common salutation you will use is "Dear Mr./Ms." followed by his/her last name. Learn more about proper cover letter salutations, including what to do if you don't know the name of your contact or are unsure of a contact's gender.
Body of the letter: Think of this section as having three distinct parts.
In the first paragraph, you should tell about the job you are applying for and where you saw the job listing.
The next paragraph(s) is the most important part of your letter. Recall how you gathered information about what the employer was seeking-and how you could meet their needs? This is where you share relevant details on your experience and achievements.
The third and final part of the letter body will be your thank you to the employer; you may also include follow-up information.
Complimentary Close: End your email or letter with a formal close, such as "Best," or "Sincerely," followed by your name.
Signature: If you are mailing or attaching a paper copy of a letter, end with your handwritten signature followed by your typed name. If this is an email, just end with your typed name and contact information.
J-69, Road No. 6 Green Park, New Delhi
December 3rd, 2022
The Personnel Manager Amazon Pvt. Ltd. Delhi
Subject: Application for the post of Accountant
Respected Sir, In response to your advertisement published in The Times of India on November 30, 2022, I'd like to be considered for the above-mentioned position. I feel my educational background and experience are sufficient to carry out my duties. I've included certified copies of my credentials. If I am chosen for the position, I can assure you, sir, that I will go to any extent to carry out my responsibilities honestly and devotedly. I feel confident in gaining the trust of my superiors.
Thanking You,
YoursFaithfully Shiv Joshi |
Important Guidelines for Job Application Letters
Every human being needs a good job to compensate for them in order to be well-positioned and comfortable in life. In this competitive world, it is really very difficult to get people placed in good companies due to little things that they thought were not that important and did not take into consideration. According to most, it is how you would perform at the interview that counts, which is untrue. The employer forms an opinion about you right from the start. From the time you send in your job application or your profile gets noticed on any online platform, the employer notices each and every little detail. Your job application letter is one of the first impressions you are going to make about yourself in the view of the recruiter, so it becomes pretty essential that you know how to write a job application letter and draft a good one.
While recruiters go through a job application letter, there are a few main aspects they look for. They try to determine how passionate you are about pursuing a given type of employment. Being honest is one of the traits that they look for in an individual. What value your skills and experience can add to the company or organization is perhaps the most critical pointer that they would like to know. Present the job application letter in such a way that convinces the recruiter you are the right person for the job.
Writing an application letter is far from a quick email to a friend or a thank-you note to a relative. Hiring managers and interviewers have certain expectations of the presentation and appearance of the letter-from length (no more than a page) and font size to style and letter spacing.
Use the following general guidelines as guidance, but be sure to adhere to any specific requirements stated in the job posting or application platform.
Length: An application letter should not be longer than one page. Typically, three to four paragraphs.
Format and Page Margins: A letter of application should have a double space between lines, but there should be white space between paragraphs. Maintain your margins at 1 inch on the sides; center the text to the left-most side of the paper-that's usually the preferred orientation for most papers.
Font Use: A formal font such as Times New Roman, Arial, or Calibri. Your text size should be in the 10 or 12 point range.
Application format for Leave
To, Ria Sharma Content Manager Sunstone, Gurgaon 2nd December 2022
From, Kabir Gaur Content Marketing Associate Sunstone, Gurgaon
Subject: Request for leave to attend a wedding function
Respected Ma'am,
I'm writing to inform you that I will be on leave from December 22nd, 2022, through December 26th, 2022, to attend a wedding function. I'll be back at work on 27th December 2022. I have completed all of my tasks for the day and will contact my team members if my assistance is needed at any time.
Thanking You Yours Faithfully, Kabir Gaur |
Application Format for Sick Leave
Greetings, Subject: Application for Sick Leave
Dear Mr. Anil Sharma, I'm writing to inform you that I became ill with food poisoning last night. I hoped it would go away by this morning, but it appears that I am still sick. Please grant me leave for 10 days so that I can relax properly. I will return to the workplace in 12 days after my health has returned to normal. I have no immediate responsibility for the work and do not anticipate any emergencies. I'm waiting for your approval.
Thank you for your time and attention.
Regards, Naina Verma |
Application format for TC
To, The Principal XYZ School Gandhinagar, Gujarat- 110031
December 3rd, 2022
Subject: Application for TC due to Job Transfer
Respected Ma'am, I'm Shivam Nagar, the father of Amir Nagar, a student in standard 10th-A at your school, and I'd like to inform you that I've been moved to Bangalore for work. I have just 7 days to enroll. On December 6th, 2022, we will depart for Chennai. As a result, I respectfully request that you issue my son's TC so that he can begin attending his new school. I've also included a copy of my joining and transfer letters for your records. I would appreciate it if you could issue the TC as soon as possible.
Thanking You,
Yours Sincerely Shivam Nagar
(Signature) |
When Should You Write an Application?
As earlier discussed, there are plenty of occasions where an application letter is written. Here are a few examples in day-to-day life wherein a person is somehow required to write his application letter.
- Resignation letter
- Job Application
- The request to transfer from one city to another (within the organization)
- Sending a leave letter
- Work From Home
- School holiday request in school or college
- Medical institution clearance (in exceptional situations where a child is permitted to carry some equipment on medical grounds)
- Scholarship application
- Fee related application
- Letter asking to alter personal details in a bank and many more
| FAQs on Application Format |
| Q. What is the format of an application? |
| A. It usually contains contact details, salutation, introduction, body paragraphs that will describe qualifications, a closing paragraph stating interest, professional closing, and the applicant's name with his/her signature. A Job Application letter should ideally be brief, non-printing with errors, and formal in style. |
| Q. How do I write an application? |
A. Follow the steps below to write an application:
|
| Q. What is a written application? |
| A. A written application is an application that includes a letter addressing the selection criteria and resume, rather than an application which is lodged over the telephone or in person. Further tips and information can be found at Application Process. |
| Q. How to write a job application letter to HR? |
| A. Now, you have to highlight your qualifications and experience in the main body of the email. Make sure that you appropriately focus on those skills and experience most relevant to the type of job you're applying for. Thank the HR manager for taking some of his precious time and considering your application. You can further show interest in the job and state that you are looking forward to hearing back from them soon. |
How Does Application Writing and Letter Writing Differ?
An application and a letter are quite similar in nature. The only difference between them is that an application is a formal letter, it is written for formal demands/requests and used in formal setups, whereas a letter can be both formal and informal. An application is written to seek permission or make a request, whereas a letter can be written to convey a message, alone.
Application Format: Tips for Job Application
The following are some of the tips for application format-
- Make sure your letter is well-structured and easy to read.
- Assemble the pints such that they are in touch with one another. Avoid putting unneeded information in an application since it should be structured concisely.
- Correct any grammatical or spelling errors.
- Make certain that the dates you include in the letter are correct.
- Unless the job posting states that it does not want to receive a letter of application or cover letter, send one. A company may not request a letter of application but is okay with the same. If they do ask that you send a letter, make sure to follow their instructions in sending it (for example, ask them to send the letter as an attachment on an email or how to send it directly within their application system online).
- This must be in the form of a formal business letter. Its letterhead should contain all contact information, along with the date and employer's contact information. Do not forget to put in a salutation for the beginning of the letter and a signature at the end.
- Tell them why you are the best for this job. In the letter highlight how you will benefit the company. Specifically give examples of times when you demonstrated skills or abilities useful for this job especially listed in the posting or description. If possible, include examples of times when you added value to a company.
- Re-read the job listing, marking keywords (those specific skills or abilities upon which the job listing focuses). Try to incorporate some of those words into your cover letter. This will allow the employer to quickly see that you are a good candidate for the job.
- Your letter should not exceed one page in length, having no more than four paragraphs. A short letter is more likely to be read by an employer.
- Chances are that employers will ignore an application full of spelling mistakes. Go through your cover letter, then request a friend or career counselor to check the letter. Proofread for spelling and grammatical errors.